Keily Tax Privacy Policy

1. How we process personal data

For people who contact us through our website 
We use the personal data you have provided to us to respond to your queries
when you contact us. Our legal basis for this processing is our legitimate
interest in the administration and operation of our firm. If you become a
client, your personal data will become part of your file with us. If you do not
become a client, we will delete your personal data [3] months after your last
contact with us.

For people whose information we received from one of our
clients
If you are an employee, contractor, customer, supplier, or family member of
one of our clients, we might receive and process your personal data as part of
our engagement with that client. That personal data may include your name,
contact information, financial information such as salary or payments, and
other information held by our client. We will only process your data in order to
provide our accounting, tax, audit or other services to our client. Our legal
basis for this processing is our legitimate interest in fulfilling our professional
and contractual obligations to our clients. We retain this data for a period of 7
years because we believe we have a legal responsibility to retain it for this
period.

2. How Keily Tax uses your personal data

Eligibility verification – as a consulting provider, Keily Tax has a legitimate
interest in retaining your personal data to provide our consulting services (this
does not affect your right to object, at any time, to this type of processing).
Management reporting and business planning – we may produce internal
documents, analysing our interaction with clients, to monitor our own
activities.
Data validation – Keily Tax always strives for the highest level of accuracy in
the data we hold. This includes contacting you directly to check the data we
hold is accurate. This minimises the possibility of sending information to you
at an incorrect e-mail address.
Disclosures required by law – the law can require the disclosure of
information for various reasons, in such circumstances Keily Tax must comply
with those requests.

3. Whom we share data with

While doing business with you, Keily Tax may share information with
carefully selected organisations we engage with to provide certain services.
These include:

  • Data storage services, for cloud storage and data management;
  • IT providers;
  • Financial organisations such as banks and building societies.

These providers are not permitted to use this data, except on our behalf. We
may share your personal data with advisors who are subject to rules of
confidentiality. We may also be obliged to provide access to your personal
data to regulators, including our professional body. If we received your
personal data from one of our clients, then we also share your personal data
with that client.

We will not share your personal data with any other third parties, unless we
have a legal or professional duty to do so.

4. Protecting your data

Keily Tax ensures the highest levels of security, both with technical
encryption and passwords and organisational, when collecting and
processing data, and when your data is in transit and when at rest on the
cloud or on our servers. This is regularly reviewed to ensure those measures
remain effective and up to date with the latest available technologies.

5. Retention of data

To ensure we can perform our services, we will retain basic data provided to
us normally for a minimum of seven years. It is in the legitimate interests of
Keily Tax to be able to do so and to ensure that we can provide support to
you for the minimum period allowed under Irish law and regulation.
For this reason, we will retain these records only for the period allowed
under Irish and EU law and regulation, unless you object or request to
engage your right to be forgotten.

6. Social media

Social media features and widgets are either hosted by a third party or
hosted directly on our site. Your interactions with these features are
governed by the privacy policy of the company providing that service.

Depending on your own settings or the policies of social media and
messaging services such as, LinkedIn or Twitter, you may be providing Keily
Tax and other organisations, access to certain information. You should check
with those services to ensure you are happy with that information being
shared.

7. Children

We do not normally collect information from children. In accordance with
local Irish data protection legislation, if and when we collect information
from children, we will process that information in an age-appropriate
manner. If a child is under 16 years of age, we will seek consent from a
parent or guardian.

8. Your rights

You have the following rights under the GDPR, in certain circumstances and
subject to certain exclusions, in relation to your personal data:

  • Right to access – you have the right to request a copy of the personal data that we hold about you, together with other information about our
    processing of that personal data.
  • Right to rectification- you have the right to request that any inaccurate
    data that is held about you is corrected, or if we have incomplete
    information, you may request that we update the information such that it
    is complete.
  • Right to erasure – you have the right to request us to delete personal data
    that we hold about you. This is sometimes referred to as the right to be
    forgotten.
  • Right to restrict or object to processing – you have the right to request that
    we no longer process your personal data for particular purposes, or to
    object to our processing of your personal data for particular purposes.
  • Right to data portability – you have the right to request us to provide you,
    or a third party, with a copy of your personal data in a structured,
    commonly used machine-readable format.
  • Right to withdraw consent – if we are processing personal data based on
    your consent, you may withdraw that consent at any time.

To exercise any of the rights set out above, or if you have questions or
concerns about how we process your data, please contact us at
christine@keilytax.com or by post at 266 Collins Avenue, Whitehall, Dublin 9,
D09X0E6.

You also have the right to lodge a complaint with the Data
Protection Commission, whose contact details are as follows:

Data Protection Commission
Canal House,
Station Road,
Portarlington,
Co. Laois,
R32 AP23,
Ireland. 

Website https://dataprotection.ie/docs/Home/4.htm 

Email info@dataprotection.ie